Set up custom SMTP/IMAP
This guide explains how to connect any email provider (Gmail, Zoho, Yahoo, Outlook, etc.) to ClientHunter using SMTP and IMAP.
Why SMTP and IMAP?
- SMTP is used to send emails (your cold emails and follow-ups).
- IMAP is used to read your inbox so we can detect when a lead replies.
Both are required so we can send the first email, detect the reply, and send the follow-up automatically.
Where to enter settings
- Go to Accounts in the dashboard.
- Click Add Account.
- Click Connect any email (SMTP/IMAP).
- Fill in the form with your provider's SMTP and IMAP details (see provider guides for exact values).
Fields explained
| Field | Description |
|---|---|
| SMTP Host | Outgoing server (e.g. smtp.gmail.com, smtp.zoho.com). |
| SMTP Port | Usually 587 (TLS) or 465 (SSL). |
| SMTP Secure | Keep checked for TLS/SSL. |
| SMTP User | Your full email address. |
| SMTP Password | Your password or app password (recommended if you use 2FA). |
| IMAP Host | Incoming server (e.g. imap.gmail.com, imap.zoho.com). |
| IMAP Port | Usually 993 (SSL). |
| IMAP Secure | Keep checked. |
| IMAP User | Same as SMTP user (your email). |
| IMAP Password | Same as SMTP password (or app password). |
| From Email | The address that will appear as the sender. |
| From Name | Optional display name (e.g. "Jane from Acme"). |
Security: use an app password
If your provider supports two-factor authentication (2FA), use an app password instead of your normal password for both SMTP and IMAP. This keeps your account secure and avoids "less secure app" errors.
Gmail: Create an App Password. Zoho / Yahoo / Outlook: See the provider guides for links and steps.
Provider-specific settings
For exact host names, ports, and how to get app passwords: